Company brain

The AI knowledge base that keeps itself up to date.

A second brain for your whole company. It reads every file, learns from the work across email, Slack and meetings, and answers anyone with sources.

Talk to sales See how it learns

What’s the latest with Contoso?

Nora · from 4 sources2.1 s

Contoso renews on 1 April, moved from 12 March at Jordan’s request 24. The contract gives a 6% uplift, capped at 8% above 500 seats 1. We promised a named onboarding lead before their Q3 expansion 3.

FileMemoryMeetingAsked live

  • 1 renewal-2026.pdf File

    Page 4 · clause 7.2

    The parties agree to a 6% annual uplift, capped at 8% where licensed seats exceed 500.

    contracts/contoso/

  • 3 contoso-qbr Meeting

    Transcript · 14:32

    Jordan: “Before we add the Q3 teams, we’d want one named person running onboarding.”

    meetings/2026-09-22/

  • 4 Jordan Park Asked live

    Re: renewal date

    Could we move the renewal to 1 April? Our budget cycle changed this year.

    Gmail · Monday 09:14

  • 2 contoso.md Memory

    Customer note · confidence high

    Renews 1 April 2026, moved at Jordan’s request. Named onboarding lead promised for Q3.

    Updated 2 days ago

Reads your workspace. Asks your apps live.
  • Gmail
  • Slack
  • Outlook
  • HubSpot
  • Notion
  • Google Calendar
  • Google Sheets
  • Stripe
+200 more
Seconds
from a file changing to it being searchable
20+
file types, scanned paperwork included
< 100 ms
search over a million passages
Every answer
cites the page, email or meeting it used

Contoso and its documents are sample data. Search figure from our benchmark on one index.

How it works

Files it reads. Work it learns from. Apps it asks.

Most internal knowledge bases go stale because someone has to keep them up to date. The brain indexes your files, learns what matters from the work, and asks your apps live for the rest.

01 · Indexed

Every file it can read.

Contracts, decks, spreadsheets, scans, meeting transcripts and anything an AI employee writes. Searchable seconds after it lands.

Re-indexed on every change

02 · Learned

Everything the work teaches it.

After real work, a curator writes down what's worth keeping: customers, people, processes, decisions. Short notes with sources, never copies of your inbox.

Maintained in the background

03 · Asked live

Your apps, asked live.

For the latest email, deal or invoice, it asks the app itself, with the access you granted. Nothing is copied into another database.

Read access you control

One question. One answer. Every source cited.

People and AI employees ask the same brain, and see exactly where each fact came from.

FileMemoryMeetingAsked live

Self-updating knowledge base

It keeps its own notes. You can read every one.

After real work, a curator decides what is worth remembering and updates the right page: a customer, a person, a process, a decision. It can also decide to keep nothing.

memory/customers/contoso.mdUpdated 2 days ago by the curator

---

type: customer

confidence: high

updated: 2026-09-25

sources: email · Jordan Park, 22 Sep; meeting · QBR, 22 Sep

---

Contoso

Logistics, 2,400 staff. Customer since 2023. Account owner: J. Park.

Renewal

Renews 12 March 2026.

Renews 1 April 2026, moved at Jordan Park's request (email, 22 Sep).

6% annual uplift, capped at 8% above 500 seats (renewal-2026.pdf, p. 4).

Commitments

Named onboarding lead for the Q3 expansion (QBR, 22 Sep).

Quarterly business reviews with their VP Operations.

How they like to work

Jordan prefers email over calls, and a written summary after every meeting.

Brain changelogthis week · 31

  • Updatedcustomers/contoso.md2d Renewal moved to 1 April From Nora's email thread with Jordan
  • Learnedprocesses/refunds.md3d Refunds over $500 need Daniel's approval From Slack · #support
  • Learnedpeople/priya-k.md4d Owns EMEA partners from October From the leadership meeting
  • Replacedbusiness/pricing.md5d Starter plan is $49 a month, not $39 From a website update
  • Kept nothing5d Routine scheduling back-and-forth From a calendar thread

Skills it wrote down

How a job was done, saved for next time.

  • skills/vendor-onboardingwritten by Theo
  • skills/board-pack-q3written by Daniel
  • skills/refund-reviewwritten by Maya

  • Facts with dates and confidence

    Every note says how sure it is, when it was last true and where it came from.

  • Plain files you own

    The brain is Markdown in your workspace. Read it, correct it, or delete a page.

  • Old facts replaced

    When something changes, the page is rewritten, so answers don't mix old and new.

Sample notes. The curator reads connected apps with read-only access and writes summaries, never copies.

Search all your documents

Drop it in the workspace. It's searchable in seconds.

Contracts, forecasts, decks, receipts and meeting transcripts. Scanned pages are read with a vision model, changed files are re-indexed and deleted ones are forgotten.

Reads 20+ formats

  • PDFText and scanned
  • WordDOC, DOCX, ODT, RTF
  • ExcelXLS, XLSX, ODS, CSV
  • PowerPointPPT, PPTX, ODP
  • ImagesPNG, JPG, WEBP
  • TextMarkdown, TXT, HTML
  • BooksEPUB
  • CodeJSON, YAML, source

Answers point to the exact place

page 4 · PDFslide 12 · Decksheet ARR · Spreadsheet§ Renewal · Document

  • 250 MB

    The largest file it reads

    Up to 4,096 passages per file

  • Incremental

    Only changed files are re-indexed

    Deleted files leave the index

  • Hybrid

    Keyword and meaning, fused

    Results rated high, medium or low

  • 97%

    Right passage in the top 10

    1M-passage benchmark · 98.5 ms p95

Sample activity. Accuracy and speed from our benchmark on one index; yours depends on your data.

Workspace intelligence

See what the company knows, and keeps asking.

AI knowledge management you can see: which files matter, what people and AI employees search for, and who changed what. One view of the whole workspace.

Sample workspace. The Intelligence tabs are the dashboard's own; briefings are schedules you set for an AI employee.

At your fingertips

Ask from wherever you work.

The dashboard, the iPhone app, iMessage or Telegram. The same brain answers, with the same sources, and your AI employees use it too.

Dashboard

Search every file and note in the workspace, ranked by how well each one answers.

iMessage and Telegram

Text your HQ a question from anywhere. The answer comes back with its source.

Every AI employee

Employees check the brain before they act, so a refund, quote or reply follows your rules.

One brain.

Not a separate search tool per app, and not another chatbot that forgets.

Permissions

Every AI employee sees what its job needs. Nothing more.

Folder rules for every AI employee: no access, read, or read and write. Search leaves out anything an employee can't open, so answers never leak across teams.

Maya · SupportWorkspace access

  • memory/
  • contracts/
  • support/
  • finance/
  • hr/

refund approval rulesas Maya

memory/processes/refunds.mdMemory

Refunds over $500 need Daniel's approval…

support/macros/refunds.mdFile

…refund within 14 days of purchase, no questions…

finance/ and hr/ are left out of every search Maya runs, including the ledger that mentions refunds.

  • Stored in your account

    Files and notes live in your workspace, not a shared index.

  • Never trains models

    Your data isn't used to train anyone's AI.

  • Every change logged

    Searches and file changes show up in Activity.

  • Your cloud, with Enterprise

    Run the whole brain inside your own account.

FAQ

About the company brain.

What it reads, what it keeps, and what it asks your apps for.

Talk to sales

What is an AI knowledge base?

A knowledge base that AI reads, organises and answers from. Instead of people writing and updating wiki pages, the company brain indexes your documents, keeps notes on what it learns and answers questions with the sources it used.

How is it different from a wiki or Notion?

A wiki is only as current as the last person who edited it. The brain updates its own notes after real work, replaces facts that changed, and reads the documents you already have instead of asking you to rewrite them.

Does it copy all our email and Slack?

No. It asks Gmail, Slack and your other connected apps live when a question needs them, with the access you granted. A curator keeps short notes of what matters, not copies of your inbox.

Can we have our own private AI?

Yes. With Enterprise the whole brain runs in your own cloud account, and you can use private models trained on your work. Your data is never used to train anyone's models.

See Enterprise

Is it a second brain for one person or the whole team?

The whole company. People and every AI employee ask the same brain, and folder rules decide what each AI employee can see.

Which files can it read?

More than 20 types: PDFs, including scanned ones, Word, Excel, PowerPoint, OpenDocument, CSV, images, Markdown and more, up to 250 MB a file. Meeting transcripts are included too.

How much does it cost?

It's part of every SmallForce HQ. Enterprise deployments in your own cloud are priced per deployment after a call.

See pricing

Company brain

Give your company a memory that doesn't walk out the door.

Start with one team's documents. The brain grows with the work.

Talk to sales See Enterprise
Included
In every SmallForce HQ
Enterprise
Your cloud, SSO, private models
Pilot
One team's documents to start