“Ask Emma to send the Riverside HOA quote”
Sent to Emma.
Ask Siri
Say “Ask SmallForce” and name an employee. The task lands in their chat. Needs iOS 18.
Maya2m ago
Tom called about weekly mowing. He’d like a quote by Friday.
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Sunday, September 28
9:41
Emma
Started 9:39 AM
Working
Searching the web
0:42
SmallForce
Recording
Meeting · Sep 28, 3:40 PM
12:04
-
New chat
Maya
Good morning, Jake.
1 thing needs you. 3 employees are working.
Caller waiting for you
Dana Ortiz asked Maya for a person
Maya Emma 
Priya 
Lucas Call Maya Video call Add a photo Use a skillUse your apps
Gmail 
Calendar 
Sheets 
Slack
Connect
Ask Maya anything · @ to tag, / for skills
Sonnet 4.5 · Medium -
Spring ads budget
Priya
How are the spring ads doing?
Worked for 41s
Leads are up 22% and costing less than your target. One change needs your OK.
Needs your OK
Raise Google Ads budget to $90/day
The spring cleanup campaign runs out by 1 PM. Leads cost $38, under your $55 target.
Current
$60 / day
Proposed
$90 / day
Expected
+6–9 leads / week
ApproveChange amount Not nowAsk Priya anything · @ to tag, / for skills
Sonnet 4.5 · Medium -
SmallForce
9:41
Record meeting
Up to 1 hour
Team
MMaya
Receptionist
EEmma
✓ Note delivered
Free on the App Store · iPhone and iPad, iOS 16.4+ · Apple Watch, watchOS 11+
Tap through it
The real app. Go ahead, tap it.
Every screen here is drawn from the app itself. Answer Dana’s call, approve Priya’s budget, or start recording a meeting.
Try it: answer Dana on Home, tap Approve in Chat, or the red button in Meetings.
New chat
Maya
Good morning, Jake.
1 thing needs you. 3 employees are working.
Caller waiting for you
Dana Ortiz asked Maya for a person
Maya Emma Priya Lucas Call Maya Video call Add a photo Use a skill
Use your apps
Gmail Calendar Sheets Slack
Connect
Ask Maya anything · @ to tag, / for skills
Sonnet 4.5 · Medium Maya is handing you a phone call
DO
Dana Ortiz
Phone call · answer within 0:45
What they need
“A price for weekly mowing on a corner lot, starting in May.”
Maya’s note
She wants to hear the price from you.
Called (512) 555-0148
Spring ads budget
Priya
How are the spring ads doing?
Worked for 41s
Leads are up 22% and costing less than your target. One change needs your OK.
Needs your OK
Raise Google Ads budget to $90/day
The spring cleanup campaign runs out by 1 PM. Leads cost $38, under your $55 target.
Current
$60 / day
Proposed
$90 / day
Expected
+6–9 leads / week
Change amount Not now
You replied “Approve”
Done. The budget is $90/day from now on. I’ll check what leads cost again on Friday.
Ask Priya anything · @ to tag, / for skills
Sonnet 4.5 · Medium Calls
RecentsHuman calls · 1
AllMissedFailedPhoneWeb Assistant
Maya is on a call
Riverside HOA
3:12
Today
Website visitor 1:12 PM
Maya 11:30 AM (512) 555-0193 10:02 AM
Yesterday
Tom Becker 5:41 PM
Jen Walsh 3:05 PM
Website visitor 9:48 AM
Dana Ortiz
Phone · Today, 2:40 PM
0:42 / 2:14 1×
Summary
Dana wants weekly mowing for a corner lot on Elm St, starting in May. She asked for a quote by Friday and prefers texts.
Name
Dana Ortiz
Phone
(512) 555-0148
Address
42 Elm St
Best time
Weekday evenings
Transcript
Dana
Hi, do you do weekly mowing? It’s a corner lot on Elm.
Maya
We do. I can get you a quote by Friday. What’s the address?
Dana
42 Elm Street. Texting is best.
Ask HQ about this call…
Meetings
Today
Meeting at 3:40 PM 42:18
Meeting at 9:15 AM 31:08
Yesterday
Riverside HOA walkthrough 18:47
Meeting at 11:00 AM 12:04
Friday
Crew check-in 9:52
Supplier call · mulch 22:31
Record
Recording
Meeting at 3:40 PM
Tap to name it
12:04
Keeps recording with the screen locked
Pause
Finish
Discard
Employees
New Lead Maya
Receptionist
Working
Message Call
Emma
Inbox assistant
Working
Message Call
Priya
Ads manager
Active 12m ago
Message Call
Lucas
Social manager
Working
Message Call
Daniel
Bookkeeper
Active 2h ago
Message Call
New employee
M
Miller Lawn Co.
HQ running
Chats Workspace Calls Meetings
New chat Employees Schedules Integrations Channels Activity Watch
System Light Dark
J
Jake Miller
jake@millerlawn.co
Live Activities
Your team, live on your lock screen.
When an employee takes on a task, it shows on your lock screen and in the Dynamic Island: what they’re doing, for how long, and when it’s done or needs you. Meetings you record get one too, with Pause and Finish right there.
Sunday, September 28
9:41
Emma
Started 9:39 AM
Working
Searching the web
0:42
SmallForce
Recording
Meeting · Sep 28, 3:40 PM
12:04
Maya2m ago
Tom called about weekly mowing. He’d like a quote by Friday.
An employee at work
Emma
Started 9:39 AM
Working
Searching the web
0:42
Priya
Started 8:12 AM
Needs you
Waiting for your input
Open Emma
Started 9:39 AM
Done
Replied to 12 emails. 2 drafts are waiting for your OK, including the Riverside HOA quote.
ReplyA meeting you record
SmallForce
Recording
Meeting · Sep 28, 3:40 PM
12:04
SmallForce
Uploading to your HQ
Meeting · Sep 28, 3:40 PM
42%
SmallForce
Transcript ready
Meeting · Sep 28, 3:40 PM
42:18 · saved to your HQ
OpenDynamic Island
0:42 12:04
Emma
Working
Reading a page · drafting the Riverside HOA quote
0:42
AI receptionist app
They call you when it matters.
When a caller asks for a person, Maya, your AI receptionist, hands the call to your iPhone with a note on what they need. Employees ring you with questions, and you can call any of them to talk it through.
- Maya is handing you a phone callDO
Dana Ortiz
Phone call · answer within 0:45
What they need
“A price for weekly mowing on a corner lot, starting in May.”
Maya’s note
She wants to hear the price from you.
Called (512) 555-0148
Decline AnswerA caller asks for you
- Your employee is calling
Maya
Calling you · 0:28 left
Why Maya is calling
“Riverside HOA wants weekly edging added. Can I quote $35 a visit?”
Decline AnswerMaya needs a decision
-
Voice call
Maya
Speaking · 1:23
Riverside HOA replied. They want edging added to the weekly visit.
What did we charge them last year?
Thirty a visit. With the new crew I’d quote thirty-five. Want me to send it?
Mute
Speaker
Type
End
Talk it through, with captions
iPhone meeting recorder
Record meetings on your iPhone.
Record from the app or your Watch. It keeps going with the screen locked, lands in your HQ with a transcript, and you can search it or ask an employee about it.
-
Recording
Meeting at 3:40 PM
Tap to name it
12:04
Keeps recording with the screen locked
Pause
Finish
Discard
Records with the screen locked
- mulch1 of 3DoneAsk about this meeting
Riverside HOA walkthrough
1×8:14-10:33
Transcript
CopyOkay, so the board wants the front beds refreshed before the spring meeting. Fresh mulch along the entry and around the sign, and the two dead boxwoods out.
Edging every visit, not every other week. They were clear about that. If we can bundle the mulch with the weekly contract they’ll sign this month.
Last year we did eleven yards of mulch. Let’s quote twelve to be safe and have Omar’s crew do it on a Tuesday.
Find anything that was said
-
Meetings
Today
Meeting at 3:40 PM 42:18Meeting at 9:15 AM 31:08Yesterday
Riverside HOA walkthrough 18:47Meeting at 11:00 AM 12:04Friday
Crew check-in 9:52Supplier call · mulch 22:31Record
Every meeting, by day
Apple Watch
Your team, on your wrist.
Use Apple Watch as a voice recorder for your team: leave an employee a voice note, call them, or record a meeting without reaching for your phone. Anything you send keeps going with your wrist down.
-
SmallForce
9:41
Record meeting
Up to 1 hour
Team
MMaya
Receptionist
EEmma
✓ Note delivered
Your team at a glance
- E
Emma
9:41
0:12
● Recording
SendSend a voice note
-
1:23
9:41
MMaya
Speaking
Call an employee
-
● Recording
9:41
12:04
47 min left
Record a meeting
-
9:41
Saved
12:04 · uploading to your HQ
It keeps sending with your wrist down.
Keeps sending, wrist down
Needs watchOS 11 or later and the SmallForce iPhone app.
Built into iPhone
Reach your team from anywhere on your phone.
Siri, Control Center and notifications all lead to the same team, so the fastest way to hand off a task is usually one sentence.
Ask
SmallForce
SmallForce
Control Center
Add an Ask SmallForce button to Control Center or the lock screen to start a new chat in one tap. Needs iOS 18.
Emmanow
Replied to 12 emails. 2 drafts are waiting for your OK.
Daniel9:00 AM
Reminder: the Hartley invoice is due today.
Notifications you choose
Reminders and updates from your employees. Send them to this iPhone, the web dashboard, or both.
Download
Get SmallForce for iPhone.
Free on the App Store. Sign in with your SmallForce account and your whole team is there.
Or scan with your iPhone camera
- iPhone and iPad · iOS 16.4 or later
- Apple Watch · watchOS 11 or later
- Live Activities · Dynamic Island on iPhone 14 Pro and newer
Employees
New Lead Maya
Receptionist
Working
Message Call
Emma
Inbox assistant
Working
Message Call
Priya
Ads manager
Active 12m ago
Message Call
Lucas
Social manager
Working
Message Call
Daniel
Bookkeeper
Active 2h ago
Message Call
New employee
9:41
M
Maya
Receptionist
Call Voice note
FAQ
Before you download.
Still wondering about something? Ask Maya. She’s our AI receptionist, and she’s online now.
Scan with your iPhone camera, or
What is the best AI assistant for business?
One that does the work, not just answers questions. Look for an assistant that uses your real apps, answers your calls, remembers your business and asks for your OK when it matters. SmallForce gives you a team of AI employees that do all four.
What can an AI assistant do for my business?
Answer calls, reply to email, post on social media, run ads and keep your books, inside the apps you already use. From the app you chat with your employees, approve their work and take their calls.
How much does an AI assistant for business cost?
SmallForce is $149 a month or $49 a week for the whole AI team, with no setup fee or contract. The app itself is free.
See pricing Is the app free?
Yes, it’s free to download. It connects to your SmallForce HQ, so you sign in with the account you use on the web.
Can I sign up in the app?
Not yet. Create your account on the web, then sign in on your iPhone.
Does my team stop when I close the app?
No. Your employees run on your HQ around the clock. The app is your window into it.
Do I need an Apple Watch?
No. The Watch app is optional and comes with the iPhone app.
Which iPhones show Live Activities?
Any iPhone on iOS 16.4 or later shows them on the lock screen. iPhone 14 Pro and newer also show them in the Dynamic Island.
Is there an Android app?
Not yet. On Android, use the web dashboard in your browser.