Hire a receptionist, a social media manager, an ads manager, a bookkeeper and twelve more, or describe any job yourself. Each AI employee works in your apps, on your business’s own computer, day and night.
Lead Online Ava
Office manager
Sent your 7 AM note on what the team did overnight.
Working Maya
Receptionist
Answered 3 calls after closing. One wants a quote by Friday.
Online Emma
Inbox & calendar
Drafted replies to 6 new enquiries in your voice.
Working Lucas
Social media manager
Scheduled this week’s 5 posts on Instagram and Facebook.
Working Priya
Ads manager
Paused the weaker ad and moved its budget to the one bringing calls.
Online Sam
Reviews & Google profile
Replied to 2 new Google reviews.
Online Theo
Web developer
Put the new aeration page on preview for your OK.
Working Kai
SEO & AI search
Checked how ChatGPT answers “best lawn care near me”.
Online Iris
Content creator
Made 4 spring ad images in your brand colors.
Online Ethan
Research & monitoring
Weekly watch: 2 competitors changed their spring prices.
Online Daniel
Bookkeeper
Reconciled September. 3 payments need a look.
Working Nora
Estimator
Sent the Riverside HOA quote. Follow-up set for Thursday.
Working Omar
Dispatcher
Planned tomorrow’s 9 jobs across 3 crews.
Online Mia
Analyst
Built Monday’s report on calls, leads and booked jobs.
Online Grace
Knowledge manager
Filed 14 new documents and updated the price list.
Online Olivia
Recruiter
Booked 3 interviews for the crew lead role.
Your next hire
Describe any job in a sentence. They start a moment later.
They work in the apps you already use
Gmail 
Google Calendar 
Outlook 
Slack 
Instagram 
Meta 
Google Ads 
Stripe 
Google Sheets 
Notion Work together
Every employee can see what the others know, and they hand work along in chat the way your staff would. It’s multiplayer AI: you and your people sit in the same chats.
Ask her for anything. She brings in the right people.
Employees pass work to each other in the open, where you can see it.
Invite your staff into the same chats. Anyone can @ an employee.
+ you
Jake Miller · Owner 8:02 AM
@Ava we have room for 20 more spring cleanups in April. Let’s fill them.
Ava · Office manager 8:02 AM
On it. @Iris make the images, @Lucas plan the posts, @Priya run a local ad. I’ll keep you posted here.
Iris · Content creator 8:09 AM
Four spring images in your colors, from last year’s job photos.
Lucas · Social media manager 8:14 AM
Five posts for this week, written in your usual voice.
Scheduled · 5 postsReady
Before and after: a spring cleanup on Oak StMon 8:00 AM
Reel: one yard in 60 secondsWed 6:30 PM
April slots are open. Book by the 20thFri 9:00 AM
Priya · Ads manager 8:21 AM
One local ad, built and paused until you say go.
Meta ad · Spring cleanup
$40 a day · 10 miles around Austin · Calls and messages
Created paused, waiting for your OK
ReviewStart the ad
Any role
The sixteen roles are a starting point. Hire as many AI employees as the work needs. There’s no limit and no per-seat price.
One sentence is enough: “Chases unpaid invoices every Friday.”
With their own memory and folder, and everything your team already knows.
Message them, add them to a chat, or put them on a schedule.
Employees
16 employees · 5 working now
Ava
Office manager
Active 1h ago
Message
Maya
Receptionist
Working
Message
Emma
Inbox & calendar
Active 4m ago
Message
Lucas
Social media manager
Working
Message
Priya
Ads manager
Working
Message
Sam
Reviews & Google profile
Active 1h ago
Message
Theo
Web developer
Active 2h ago
Message
Kai
SEO & AI search
Working
Message
Iris
Content creator
Active 25m ago
Message
Ethan
Research & monitoring
Active 3h ago
Message
Daniel
Bookkeeper
Active 1h ago
Message
Nora
Estimator
Working
Message
New employeeEsc
NameLeo
What do they do?Chases unpaid invoices every Friday
Leo gets their own job, memory and folder, and can use everything your team already knows.
CancelCreate employee
What is an AI employee?
An AI employee is an AI agent with a role in your business. It has instructions, memory and access to your apps, and it does the work itself instead of handing you a draft.
Each one has a name, a role and written instructions, so it knows what it’s responsible for.
It remembers your customers, prices and preferences, and keeps its work in your HQ.
It sends the email, posts the update, answers the call and files the invoice itself.
Schedules, follow-ups and new emails or calls start work while you’re busy.
Maya
Receptionist · Miller Lawn Co.
Job
Receptionist for Miller Lawn Co. Takes the caller’s details, hands quotes to Nora, never quotes prices.
Memory
Service area, hours, price list and 212 customers.
Works in
On its own
The roles
Hire one or all of them. They share what they learn, so your receptionist knows what your estimator quoted.
01 · Front office AI employees
Ava runs the team and starts your day with what happened overnight. Maya answers every call, even at 9:47 PM. Emma keeps the inbox moving in your voice.
Maya· answered a call after closing
Inbound · 9:47 PM · 2:17
WantsSpring cleanup quote
WhenBy Friday
Address14 Riverside Dr
Emma· drafted a reply in Gmail
To Dana Ortiz · Re: Spring cleanup for our yard
Hi Dana, thanks for reaching out. We can do your spring cleanup on Thursday or Saturday morning. It usually takes about three hours for a yard your size. Which day works better?
Jake
Ava· sent the 7 AM note
Good morning, Jake. Here’s the night.
02 · AI marketing employees
Lucas runs your social accounts, Priya your ads, Iris the images and video, Kai your place in Google and AI answers, and Sam your reviews and Google profile.
Lucas· scheduled a post
millerlawncoMon 8:00 AM
Same yard, two hours apart. Spring cleanups are booking for April. Link in bio.
Priya· moved budget to the ad that works
Meta ads · last 7 days
Video ad$1129 callsRunning
Photo ad$962 callsPaused
Paused the photo ad and moved its $20 a day to the video, which is bringing the calls.
Kai· checked AI answers
“best lawn care near me in Austin”
ChatGPTMentions you
PerplexityNames 2 competitors
Google AIMentions you
Next: a page that answers “how much is a spring cleanup?” Brief sent to Theo.
Iris· made spring images
Four ad images from last year’s job photos, in your colors.
Sam· answered a Google review
Dana O.
Crew showed up on time and the yard looks brand new. Will book again in the fall.
Miller Lawn Co. repliedThanks, Dana! The crew loved that yard. See you for fall aeration.
03 · Sales and operations AI employees
Nora turns a call into a priced quote and follows it up. Omar plans the day across your crews. Theo keeps your website and tools current.
Nora· sent a quote
For Riverside HOA · 14 Riverside Dr
Spring cleanup, 3 common areas$1,240
Mulch, 12 cubic yards$780
Core aeration, 1.2 acres$460
Total$2,480
Omar· planned tomorrow
9 jobs, shortest drive between them. Everyone has it on their calendar.
Theo· built a new page
millerlawn.smallforce.site/aeration
04 · Finance and insight AI employees
Daniel keeps the books reconciled. Mia turns your apps’ numbers into a report you’ll read. Ethan watches competitors and the market for you.
Daniel· reconciled September
September · 61 of 64 matched
Sep 03Stripe payout$2,140.00Matched
Sep 09Check #1188$480.00Matched
Sep 14Transfer · R. Lopez$260.00No invoice
Sep 22Card refund−$75.00Check
Mia· built Monday’s report
Booked jobs are up since the video ad started. Calls after 6 PM now make up a third.
Ethan· watched competitors
This week’s watch · 3 changes
05 · People and knowledge AI employees
Olivia runs hiring from job post to first day. Grace keeps your files and company knowledge tidy, so every employee works from the same facts.
Olivia· booked interviews
Crew lead · 3 interviews booked
Marcus T. · Crew leadTue 10:00 AM
Ana R. · Crew leadTue 2:30 PM
Chris P. · Crew leadWed 9:00 AM
Grace· kept the files in order
Workspace · miller-lawn-co
customersFolder · 212 files
quotesFolder · 48 files
price-list-2026.pdfUpdated just now
crew-handbook.mdUpdated yesterday
Anywhere
They answer in the dashboard, the iPhone app, Slack, Telegram and email. Same team, same memory, wherever you message from.
Every chat, file and setting in your HQ.
Chat, take calls and approve work on the go.
Mention an employee in your workspace.
Message them like a colleague.
Send work to your company inbox in SmallForce.
Customers call Maya. Employees can call you.
Front office
Can someone call Dana back about Saturday?
Done. She picked 9 AM, it’s on your calendar.
Thanks. Did anyone answer the review from last night?
Yes, replied at 6:40 AM. 5 stars from Dana O.
Message the team
Your own HQ
Every business gets its own AI operating system: a private, always-on computer where your team lives.
ActivityStop all
Answered (512) 555-0142 · 2:17Replied to Dana O. on GoogleSent the morning noteMoved $20 a day to the video adSent quote Q-1042 to Riverside HOAYour files and data stay in your HQ, apart from everyone else’s.
Each employee works in its own space, with the folders and access you give it.
See what each employee did and when, including anything it was stopped from doing.
Pause one employee or all of them in one click.
Compared
AI employees don’t replace the people who make your business what it is. They take the repeat work off everyone’s plate.
| AI employees | Hiring staff | Freelancers | Single-task AI tools | |
|---|---|---|---|---|
| Covers | 16 roles, and any you describe | One role per hire | One job at a time | One job each |
| Hours | Around the clock | Business hours | When they’re free | When you open them |
| Does the work itself | Yes, in your apps | Yes | Yes | Mostly drafts |
| Knows your business | Shared memory across the team | Over time | What you brief them | Starts fresh |
| Cost | $149 a month for the team | A salary per person | Per project | A subscription per tool |
Pricing
Every AI employee comes in one plan: $149 a month or $49 a week. No per-seat pricing and no tiers. Calls, ad accounts and AI use draw from credits included in the plan, and you can top up any time.
See plans and pricingThe whole team
$149 a month
Or $49 a week. No setup fee.
FAQ
Anything else? Ask Maya. She answers for SmallForce too.
AI employees are AI agents that each do a job in your business, like answering calls, posting on social media or keeping the books. They have instructions, memory and access to your apps, so they do the work instead of suggesting it.
They answer calls, reply to email, schedule social posts, run Meta, Google and TikTok ads, answer reviews, send quotes, plan crews, build web pages, reconcile payments, write reports and keep your files in order. You can also describe any other job.
SmallForce is $149 a month or $49 a week for the whole team, with no limit on employees. Usage like calls and AI work draws from credits included in the plan.
As many as the work needs. There’s no per-seat price and no cap on employees.
Sign up for SmallForce, pick the roles you want from sixteen ready-made employees, and add any custom role by describing it. They start the same day.
They’re built to take repeat work off your people, not to replace them. Your staff can work in the same chats and hand tasks to them.
Each business gets its own private computer, each employee works in its own sandbox, and every action shows in the activity log. You can stop any employee at any time.
Yes. They run on your always-on HQ, so calls, emails and scheduled work get handled at night and on weekends.
An AI workforce is a team of AI employees that cover different jobs and work together, sharing what they know about your business. SmallForce gives every business its own AI workforce on a private HQ.
Pick the job that eats your week. Your first AI employee can start on it today.
ReceptionistSocial media managerAds managerEstimatorBookkeeperInbox & calendarPick a question and we'll open it in the assistant you already use. No sign-up, no form.
I run a small business. Would SmallForce (smallforcehq.com) be a good fit for me? What would it handle, and what does it cost?
